Multifunction Printer Sales and Leasing

As modern offices become more digitized, multifunction printers (MFPs) have emerged as essential productivity tools. Understanding the full MFP market provides an informed perspective when acquiring these machines.

Key Factors for Evaluating MFPs

When assessing MFPs, key factors to consider include:

Measured in pages per minute (ppm), print speed affects workflow efficiency. Higher speeds suit offices with high document volumes.

Monthly Duty Cycle

Indicates the max recommended monthly page volume before maintenance is advised. A higher duty cycle provides headroom.

Paper Capacity

The tray capacity determines how many pages can be held at once for uninterrupted printing and copying.

Scanning Abilities

Many MFPs allow scanning to email, network folders, the cloud and more to digitize documents.

Fax Functionality

Most MFPs integrate faxing using dedicated phone lines to eliminate the need for a separate fax machine.

Security Features

Offerings like authentication, encryption, secure print release, and data wiping help protect sensitive documents.

Mobile Printing

Allows easy printing from smartphones, tablets, and laptops via Wi-Fi connectivity.

Accessibility Features

MFPs add features to accommodate users with disabilities, like touchscreen magnification and voice guidance.

Major MFP Brands

Top MFP brands include Xerox, Canon, Ricoh, Konica Minolta, Kyocera, HP, Brother, Epson, Sharp, and Toshiba.

Purchasing MFPs

MFPs are sold through authorized dealers who provide services around assessment, selection, installation, training, and support.

Buying Advantages

  • Full ownership from day one
  • Avoid recurring leasing costs

Buying Disadvantages

  • Large upfront expenditure
  • Responsible for repairs and service

Leasing Advantages

  • No major initial outlay
  • Ongoing costs fixed as monthly payments
  • Ability to upgrade during lease

Leasing Disadvantages

  • Do not directly own the MFP
  • May pay more over time with interest charges

Conclusion

Evaluating workflows and infrastructure helps determine the ideal MFP solutions to enhance productivity.